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Gas Money: How Do I Get My Employer To Reimburse Me For Expenses?

Question Posted Tuesday July 31 2012, 12:27 am


So I nanny for a family who I feel is always taking advantage of me. They asked me to bring the kids to the beach which is 18 miles, one way. Im fed up and that's really far and it will be an expensive day. How do I go about asking her for gas money?

thanks! Also gas is not included in my salary.

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adviceman49 answered Tuesday July 31 2012, 11:13 am:
I would start by sitting down with your employer and asking them to commit to paper just what is expected of you as a nanny. If outings for the children are expected then you should at that point ask for reimbursement of expenses and just what expenses are allowable.

Among the expenses would be mileage reimbursement at the current federal rate of $0.55 a mile, parking, entrance fees for you and the children and food you may be expected to purchase while on an outing with the children.

Once your duties as a nanny are on paper both you and your employer should sign the paper and make copies for both of you. When asked to do something not agreed to in advance, say watch the children on an unscheduled day or evening that is cause for extra pay at a pre-agreed upon hourly fee which should be agreed upon and on your list.

You could call this list an employee contract or performance requirement contract; which is what it is. There is nothing wrong in having your duties spelled out for you as you are an at will employee.

Your employer also needs to let know when they are going to be unexpectedly detained at work an unable to be home to relieve you on time. You may charge them an overtime rate for staying late but more importantly you need to know in advance so you can adjust your plans for the evening an make notification if you need to. This is also just common courtesy.

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